In this document, we/our/us is in reference to Event and you/your is referred to the user or an attendee.
This policy does not imply to any third party organisations that collect the personal data, including through any third-party application or content that links to or is accessible from our applications or websites.
This document explains how the personal data is collected, in connection with what services and how is it used.
“Personal Information” means any information which is related to an identified or identifiable natural person, directly or indirectly, in particular by reference to an identifier such as name, contact information, physical address, and many such factors.
SYSTEM FOR CONSENT
After updating our privacy policies if the user continues to access our services, then it will be deduced they have readily accepted the revised policies.
WHAT DATA IS COLLECTED BY THE EVENT?
We at (Event Name) collect a variety of personal data including name, e-mail address, contact number; social media account ID from the given sources.
Our use of personal information collected through applications shall be limited to the purpose of providing the services to our attendees that have signed up for the event and are currently engaged in using the Services provided by us.
If you do not agree with our policies at any point, you may choose not to use our applications and services.
1. Attendee account
For attendee account, we provide Facebook and LinkedIn social logins which take user’s e-mail id, first name, last name and profile data of LinkedIn.
2. Registration and Ticketing
Users who are attendees in an event might be buying tickets for that event or registering for the same. Information that you provide while creating an attendee account or registering for that event or using any of its services i.e. buying tickets or attending certain sessions will ask for your personal information including name, e-mail id, contact number, and so on. All these information fields are customizable by the sole entity i.e. Event Organiser. In this case, event organiser is solely liable for undertaking the protection of user’s personal information.
If you wish to opt out of the registration and ticketing process or stop receiving any e-mails from the organiser after the event is over, you can unsubscribe to the services.
In case of any doubt or query, feel free to contact us or drop an email at email@example.com.
While registering and buying tickets of an event, the user might be asked to enter the transaction and financial information (credit card details, debit card details etc), used with the services of the third-party organisation i.e. Stripe and Razorpay. Both these third-parties are responsible for any financial information being collected of the user and not the Event, in any case, is a part of this.
We DO NOT store any payment related, financial or transactional details of any user.
3. Event Website
Event website may contain “Contact Us” section added by the event organiser. The personal information collected may include name, e-mail id, phone number, designation and so on which are totally customizable by the event organiser.
The event websites also have an option for the user to opt-in for subscriptions such as newsletters from the event organiser through the ‘Subscribe’ box. By opting in for the services, your e-mail id will be used to send you e-mails from the event organiser.
Some event websites may also include an embedded registration form where the user’s personal information can be asked like name, e-mail id, contact number etc. All these fields are customizable by the event organiser.
4. Networking Community
Also, the networking community platform has a messaging feature, newsfeed and view profiles for which the user personal information is used. User may create a new post, share content on the newsfeed which can include text, images and videos on our Networking Community Platform.
5. Event App
The app may require a login which will also be from social profiles Facebook and LinkedIn. While installing an app, certain permissions are required such as access to media files, storage, contacts etc. In case you wish to not provide access, select the option “no”.
We use third-party analytics provider i.e. Google Analytics to collect information about the usage of our applications and to help improvise on those applications as required. The information collected is put to use in further developing the application so the user doesn’t have to face any difficulty.
HOW DO WE USE THE COLLECTED INFORMATION?
The Personal Information collected from (https://bws.hubilo.com/ticketing/#/ticket) is used by the Event for the following purposes:
(i) Event may use the Personal Information of the user to send newsletters, (ii) marketing and promotional purposes for current and future events, (iii) response to “Contact Us” or any request initiated by the user.
The Personal Information collected from the various event websites and event applications provided by the Event comes solely under the ownership of entity named, Event Organiser. The data collected by the event organisers may be used for advertisements or promotional purposes.
Existing users and subscribers have been provided with an option to opt out from our services-related emails, newsletters that are used for marketing purposes.
You can choose not to receive such emails by unsubscribing and opt-out of our services, in case of which your data will be deleted from our servers. Please note that for any queries, or in case you want to opt-in to use our services again, you may contact us on firstname.lastname@example.org.
In case you want to opt-out of any event related services, you can write a mail at email@example.com.
INFORMATION SHARING WITH THIRD PARTY ORGANISATIONS
Event may provide your personal information to the organisations that provide services and help us in carrying out certain business activities. These activities include mass messaging and e-mailing to the list of attendees, payment processing gateways and CRM software.
These organisations are authorized to use your personal information only as and when required so as to provide us with necessary services.
The safety of personal information of the users is quite important for us. We ensure that proper measures are taken to safeguard our database of customer’s personal information. With all the latest physical and technical integrations and methodologies, we tend to secure the data which also includes encryption of data over the internet. For more details about our security of Services, you can drop a mail at firstname.lastname@example.org.
OWNERSHIP OF THE DATA
The data being processed by us remains under the ownership of the organizer unless the ownership is shared by a duly signed contract. The liability for the data is limited to the owner of the data.